Permissions are applied by adding pre-defined Google Groups to the Shared Drive and its folders. This ensures that when a council member changes, you only update the membership of the Group, not the thousands of files:
Group Name
Group Membership
Shared Drive Role
Folder Permissions Override
Current elected Council member accounts.
Content Manager (Full Edit/Move/Delete)
Full Edit access to ALL folders.
The Property Manager's primary account.
Content Manager (Full Edit/Move/Delete)
Full Edit access to ALL folders.
All registered owner email addresses.
Viewer (Read-Only)
Override: Removed from folders 03, 04, and 06 to maintain privacy/security.
Shared Drive Default: Set the default permission for the entire Shared Drive to Viewer for the Strata-Owners-Read-Only group.
Sensitive Folder Restriction: For folders 03 - FINANCIALS & BUDGET, 04 - CONTRACTS & VENDOR MANAGEMENT, and 06 - OWNER & UNIT FILES, specifically remove the Strata-Owners-Read-Only group to ensure the privacy of proprietary and unit-specific data.
Council Continuity: Only the Strata-Council-Members group and the designated Administrator account should have Manager access to the Shared Drive. This allows them to add new members and manage the groups.