These are templates or calendars designed for general consumption by your site visitors.
Folder Location:
1. Public_Content
1.3. Forms_and_Templates
Calendar Templates (Public)
Examples:
Marketing Calendar Templates: Simple, downloadable Google Sheets or Excel templates (if you allow downloads) for customers to plan their own marketing efforts, provided as a free resource.
Event Schedule Templates: A template for a simple event registration schedule that clients can use.
Public Event Calendar Links: (Not templates, but the actual published Google Calendar link itself, which is then embedded on the site.)
Security/Sharing:
The file/template itself is set to "Anyone with the link can view."
These templates are for internal use or for specific external partners/clients, requiring a login to access.
A. Internal Use Templates
These are for your organization's staff, accessible via the site's login-gated pages.
Folder Location:
2. Controlled_Access
2.3. Internal_Only
Calendar Templates (Internal)
Examples:
Team Vacation/PTO Calendar Templates: A standard Google Sheet template used by managers to track team time off.
Editorial/Content Planning Template: A complex, standardized Sheet used by your marketing team for long-term content scheduling.
Security/Sharing:
Shared only with your Internal Staff Google Group (e.g., employees@yourorg.com).
B. Partner/Client Templates
These are specialized templates provided as a service to your paid clients or strategic partners.
Folder Location (Varies):
2. Controlled_Access
2.1. Partner_Resources (For templates relevant to all partners)
2.2. Client_Downloads (For templates specific to a single client project)
Examples:
Onboarding Project Plan Template: A detailed Google Sheets template pre-filled with project phases for new clients to use.
Joint Marketing Calendar Template: A template shared between you and a partner for collaborative campaign planning.
Security/Sharing:
Shared only with the specific Google Group for that audience (e.g., partners@yourorg.com or client-project-a-access@yourorg.com).
Since Google Sheets and Google Docs often serve as the basis for templates, ensure they are stored in the correct access-level folder, and always use the "Make a Copy" link on the Google Site instead of linking to the template file directly.
Good Practice: On your Google Site, link to a "Make a Copy" URL of the template. This prevents all your users from trying to edit the master template file, forcing them to create their own copy instead.